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OCTOVO
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OCTOVO reads the calendar, finds the meeting, looks for two free slots in the next 14 days — travel time and quiet hours already taken into account — and puts the cancellation with both suggestions in front of you as a draft. Sending and rescheduling happen only after your approval, at every autonomy level.

Use cases · Tuesday, 14:02

Just before three. The 3 p.m. meeting can’t happen.

The structural engineer has cancelled; without his figures the meeting with Ms Bauer is wasted time for both of you. You would now have to open the calendar, find two alternatives on which you aren’t standing on another site, and write an email that doesn’t sound like an excuse. You are in the car.

What you say

Cancel my three o’clock today and suggest two new times.

Typed or spoken — in the app or from your phone.

immer fragen ausgewogen autopilot

Drei Stellungen: immer fragen, ausgewogen, Autopilot.

Trigger
One sentence from you — in the app or from your phone, same account.
Arms
Calendar, contacts, mailbox.
Approval
Always. The cancellation never goes out unread, not even on autopilot.
What leaves your device
The appointment, the contact and the free slots as an excerpt to the language model. The email only on your click.

Re-enacted

What does OCTOVO do when you have to cancel a meeting?

It finds the meeting in the calendar, takes the first free slots from the next 14 days — existing appointments, quiet hours and the estimated travel time before and after included — and writes the cancellation with both suggestions. The draft waits for you, with one sentence on why it reads the way it does.

Every line in the conversation is a tool that really exists in the app. The names are invented.

Maren Kolb 14:02 re-enacted Re-enacted conversation with invented names.

„Cancel my three o’clock today and suggest two new times.“

  1. Read the calendar 3 appointments today done
  2. Found it: Bauer & Sons 3–4 p.m. · site visit done
  3. Looked up the contact Ms Bauer · formal done
  4. Looked for two free slots Thu 10 a.m. · Fri 2 p.m. done
  5. Wrote the cancellation Draft done
  6. Approval needed waiting for you waiting for you

The cancellation is ready. With both replacement slots in it. It goes out on your click, not before — and I move the appointment once Ms Bauer has decided.

Afterwards

What do you see afterwards?

  1. The draft

    Under “Waiting for you”: to, subject, text — editable right in the field. Below it: “Why like this: you address Ms Bauer formally, the occasion is your cancellation, so it is short and offers two times from your calendar.”

  2. The appointment itself

    It is only moved after your approval — as a separate step showing the title and the previous start, so you see which appointment it touches.

  3. 30 seconds

    After you click “Approve”, the email can be taken back for 30 seconds. Then it is in the log — with trigger and reason.

With you

What stays with you — and where is the limit?

Stays on your device

  • Your calendar: it is read and written directly from the device, through the account you connected.
  • Who you address formally and who informally: one sentence in the memory you can read, change and delete.
  • The wording of every approval — what you allowed sits in the log with a timestamp.

Where the limit is

  1. It looks for free slots at most 14 days ahead and names the first hits, not the whole picture of a day. If it finds nothing, it says exactly that.

  2. The calendars of one account are read per call — which ones is stated below the result.

  3. Deleting an appointment at the calendar service is final; that is why it stays an approval at every level. During quiet hours it holds the email back until working hours begin.

Asked

Questions about this case

How does it know I address Ms Bauer formally?

From the contact: it holds the form of address, the role and when you were last in touch. If you have never corrected it and there is no correspondence, it asks instead of guessing — and remembers the answer as one sentence.

Can it send the cancellation on its own on autopilot?

No. The cancellation and the deletion of the appointment at the calendar service require approval at every level — that is not a setting but a rule in the app. Autopilot does not change it.

What if nothing is free in the next two weeks?

Then it says “not in these 14 days” — never “not free at all” — and asks whether it should look further ahead or move an appointment. It does not invent a time.

Read on

Related situations

The ability behind it: Calendar and contacts — where the free slots come from All use cases

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