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Otto writes a finished draft with a reason, you can edit or discard it, and if unsure nothing goes out without your approval.

Contents Docs overview

Mailbox · Drafts & approval

A draft, never without a reason

Otto does not answer mail silently. Every draft carries a sentence on why it reads the way it does — and for everything that leaves the house, you decide how much of it runs without you.

How a draft comes together

  1. 01

    Finding the person and the matter

    From the address book and mailbox: who is writing, what it is about, how you address them.

  2. 02

    Gathering the relevant facts

    For a rescheduling, for example, free slots from your calendar with travel time already subtracted.

  3. 03

    Presenting the draft with a reason

    Fully written, editable right in the field, with a sentence on why it reads the way it does.

What an approval looks like

The same card as in the app: icon and subject on top, the reason below, on the right the only solid-orange button in the whole application — next to it the quiet reject.

The approval in the app re-enacted Re-enacted approval card from the app, with invented names: a prepared email “Appointment confirmation for Tuesday” to kern@kanzlei-kern.de is waiting for approval. Below it, why OCTOVO is asking, next to it the Confirm and Decline buttons. Nothing leaves before you say yes.

The hard numbers

  • 30 sec to take back a send
  • 20 recipients per message — fixed limit
  • 50 outgoing messages per hour

Which autonomy level allows sending without asking is in the full level table on “How it works” — deleting and payments stay subject to approval at every level there.

Next: Rules, tidying & limits How it works — the three autonomy levels